Feb 01, 2022 | Basic page

Sub Delegation and Grant Management - PROC-002



The African Union Development Agency (AUDA-NEPAD) is committed to protect your personal data and to respect your privacy. AUDA-NEPAD collects and further processes personal data pursuant to the African Union Cyber Security and AUDA-NEPAD data protection Policy on the protection of natural persons personal data.

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle, and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller and the Data Protection Officer with whom you may exercise your rights.


Why and how do we process your personal data?


Purpose of the processing operation: AUDA-NEPAD Procurement division collects and uses your personal information for “Sub-Delegation and Grant” process, and publishing on AUDA-NEPAD site in case the award is given, when you intend to be sub-delegated on behalf of the organization or obtain Grant to carry out the organization’s desired task (service or goods) either individually or as a firm and signing Sub-Delegation and Grant contract with the organization.

In any of the procedures, your personal data will not be used for an automated decision-making including profiling.


On what legal ground(s) do we process your personal data


We process your personal data because processing is necessary for the selection of best fit competitor(s) and for compliance with a legal obligation to which the data subject is agreed to deliver for the organization.

You as the data subject have given consent to the processing of your personal data for one or more specific purposes.

Additional legal bases for the processing:

  • The AUDA-NEPAD Procurement Rules and Regulations

  • The AUDA-NPEAD Financial Rules and Regulations

  • Grant, Sub-delegation Agreement


Which personal data do we collect and further process?


To carry out this processing for “Supplier/Vendor Registration”, the Procurement Division collects the following categories of personal data:

Mandatory data:

  • First name and surname (Recipient information)

  • Contact details (Address, Telephone and Position)

  • E-mail address

  • Country


Optional data:

  • Curriculum Vitae


How long do we keep your personal data?


“Sub-Delegation and Grant” of the Procurement office in AUDA-NEPAD keeps your personal data for the time stipulated in the AU Financial Rules and Regulations (FRR) and Procurement Rules and Regulations (PRR) necessary to fulfil the purpose of collection.  


How do we protect and safeguard your personal data?


All personal data collected through the electronic format are stored on the servers of the AUDA-NEPAD.

In order to protect your personal data, the Agency has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address cyber security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.


Who has access to your personal data and to whom is it disclosed?


Access to your personal data is provided to the AUDA-NEPAD authorised staff responsible for carrying out this processing operation, according to the “need to know” principle. Such staff are abide by contractual agreement not to disclose any information processed to third party.


What are your rights and how can you exercise them?


As a ‘data subject’, you have the right, under AU Cyber security policy and AUDA-NEPAD Personal Data Protection guidelines, to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have consented to provide your personal data for “Sub-Delegation and Grant" for the Procurement Office of the organization for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal shall not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (I.e., their Record reference(s) as specified in the header above) in your request.


Contact information


The Data Controller

If you would like to exercise your rights under the AUDA-NEPAD Personal Data Protection guidelines, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller for “Sub-Delegation and Grant" in the Procurement Office, procurement@nepad.org 

The Data Protection Officer (DPO) of AUDA-NEPAD

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@nepad.org) with regard to issues related to the processing of your personal data.


Where to find more detailed information?


The AUDA-NEPAD Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Organization, which have been documented and notified to him. You may access the register via the following link: http://www.nepad.org/dpo-register.


 Back to AUDA-NEPAD Personal Data Privacy Policy